What Tewkesbury Meeting Rooms Should Include

A hired meeting room should include more than four walls and a table. Check these 5 things before you book a meeting room!

Confirmed Wi-Fi Speeds

Make sure the venue can confirm the download speed and upload speed of their Wi-Fi in Mbps. For video conferencing and sharing files on-line the minimum download speed is 30 Mbps and minimum upload speed is 10 Mbps. Do a speed test when you arrive in the room to check that it is adequate for your needs.

Presentation Equipment

Check the size of the screen(s), if they support HDMI connections, whether there are wireless casting options, and if there is a whiteboard or flip chart. A screen designed for 12 people may be only 40” in width but this could mean that people at the back of the room struggle to see what is on the screen.

Flexible Seating Arrangements

When hiring Meeting Rooms Tewkesbury it is important to check whether the table can be set up to meet your requirements. A formal meeting would be better suited in a boardroom, whereas a workshop or training session would be better suited in a U-shape formation using tables and chairs or even setting up a number of smaller tables and chairs in a cluster formation to achieve the required atmosphere for your meeting.

Acoustic Privacy

Thin partition walls are not sufficient to ensure that your meeting will remain private. Find out whether soundproofing or acoustic treatment has been installed in the room you want to book.

Refreshment Arrangements

Check what refreshments are going to be provided, such as tea and coffee on arrival, or left for you to help yourself throughout the meeting. Also, check for provision of lunch if required and for any special dietary needs. Always confirm any additional requirements are confirmed in writing when booking Meeting Rooms Tewkesbury.

It really won’t take a minute to check a few simple things before booking a room for a meeting.