Choose the best hotel conference venue for your business event, avoid a disaster and have a very productive day!
Room Capacity and Layout Options
The first thing to check is the maximum number of people that can attend in each proposed layout (e.g. theatre style, cabaret style, boardroom style). Some venues are far more useful than others for business meetings and events as they can be set up in a variety of ways to suit the program of events.
AV Equipment and Wi-Fi
Check what is permanently installed in the room as opposed to being hired for the day. So ceiling mounted screens, lapel microphones, lectern connections, as well as the upload speed of the Wi-Fi. Ideally the venue should be able to provide you with a speed test result for your proposed date. Ideally this should be 20Mbps or above to support video conferencing calls as well as live presentations.
Catering and Break Logistics
Freshly prepared food on site is far better than bringing in a third party supplier to provide refreshments to your delegates. Not only will an on site kitchen be able to sort out your refreshment breaks within minutes of them finishing, but they will also be able to offer a greater variety of fresh food and be able to deal with any special dietary requirements that your delegates may have. Ask the venue how long it will take to set up and clear a mid morning break to check that it won’t take a 15 minute clean up at the end of the break to leave you to deal with the rest of the day.
Accommodation for Delegates
However, a venue with accommodation for delegates really can make a huge difference, as it takes the stress out of travelling for your delegates. This can also mean that they can meet up with other delegates in the evenings to discuss matters further. The events industry body for the UK provides some guidance on planning business events and how accommodation can affect the experience of your delegates.
Location and Transport Links
Also consider how your delegates are going to arrive at the venue. If they are travelling by car then check the number of parking spaces available. Also check how close the venue is to the nearest train station and if they offer a transfer service. There is more on Tewkesbury Hotel Conference Rooms at https://tewkesburypark.co.uk/hotel-conference-Rooms.
